Child Protection Policy 2017-2018

Child Protection Policy

This document is formulated in response to changes in Guidance and Procedures in relation to Child Protection matters and takes account of the provisions of each of the following important pieces of legislation:

• Freedom of Information Act 1997
• The Education Act 1998
• The Child Welfare Act 2000
• Children First – National Guidance for the Protection and Welfare of Children 2011.

The new procedures are based on the recently published Children First – National Guidance for the Protection and Welfare of Children 2011.

• ‘Children First’ (Department of Children and Youth Affairs 2011)
• ‘Child Protection Procedures for Primary and Post Primary Schools (Department of Education and Skills 2011)

The Board of Management (BoM) recognises that child protection and welfare considerations permeate all aspects of school life and must be reflected in each school policy, school practices and activities. Accordingly, in accordance with the requirements of the Department of Education and Skills, Child Protection Procedures for Primary and Post Primary Schools, the BoM of Killashee Multi D N.S. has approved this Child Protection Policy.

The BoM has adopted and will fully implement without modification the Department of Education and Skills Child Protection Procedures for Primary and Post-Primary Schools 2011. These procedures will therefore underpin the content of this policy.

The following key personnel have been identified and ratified by the BoM:

The Designated Liaison Person (DLP) is Ms Maura Scully Principal.

The Deputy Designated Liaison Person (Deputy DLP) is Mrs Brennan Deputy Principal].

In its policies, practices and activities, Killashee M.D.N.S. will adhere to the following principles of best practice in Child Protection and Welfare. Our school recognises that the protection and welfare of children is of paramount importance, regardless of all other considerations and will therefore;

• Fully co-operate with the relevant statutory authorities in relation to child protection and welfare matters
• Adopt safe practices to minimise the possibility of harm or accidents happening to children and protect workers from the necessity to take unnecessary risks that may leave themselves open to accusations of abuse or neglect
• Develop a practice of openness with parents and encourage parental involvement in the education of their children
• Fully respect confidentiality requirements in dealing with child protection matters

Specific policies named hereunder are key elements of this overall document and must be referred to in the context of this policy:

• Attendance
• Enrolment
• Code of Behaviour
• Bullying
• Health & Safety
• Record Keeping
• Supervision
• Special Education
• Critical Incidents

This policy will also be considered with reference to the participation by pupils in sporting activities, other extra-curricular activities and school outings. Other practices and activities, where child protection might have particular relevance, will consider the procedures outlined within this policy. The Board has ensured that the necessary policies, protocols or practices as appropriate are in place in respect of each of the above listed items.

This policy is available to all school personnel and the Parent Association and is readily accessible to parents on request. It is also available in hard copy in each classroom. A copy of this policy is available for the attention of the DES and the patron if requested.

Designated Liaison Person (DLP)
In Killashee MDNS the BOM has appointed the Principal Maura Scully as the DLP and the deputy principal Eleanor Brennan as Deputy DLP.

The DLP has specific responsibility for Child Protection Procedures and will represent the school in all correspondence with Health Boards, An Garda Siochana and other parties in connection with allegations of abuse. All matters pertaining to child abuse concerns should be processed through the DLP (DES Procedures 3:2)

The DLP acts appropriately where there are reasonable grounds for suspicion or where an allegation has been made.

All information regarding concerns of possible child abuse should only be shared on a ‘need to know’ basis in the interests of the child. The giving of information to those who need to have that information is not a breach of confidentiality. This procedure exists for the protection of a child who may have been or has been abused. The DLP who is submitting a report to the Health Board or An Garda Siochána should inform a parent/guardian, unless doing so is likely to endanger the child or place that child at further risk. A decision not to inform a parent/guardian should be briefly recorded together with the reasons for not doing so.

In emergency situations, where the Health Board cannot be contacted, and the child appears to be at immediate and serious risk, An Garda Siochána should be contacted. A child should not be left in a dangerous situation where Health Board intervention is not forthcoming.

Protection for Persons Reporting Child Abuse
The protection for persons reporting Child Abuse Act 1998 provides immunity from civil liability to any person who reports a child protection concern ‘reasonably and in good faith’ to designated officers of Health Boards or any member of an Garda Siochána (DES Procedures 1:10)

Qualified Privilege
People making a report to the DLP in good faith have ‘qualified privilege’ under common law. Reports made to Health Boards may be subject to provisions of the Freedom of Information Act, 1997. This act enables members of the public to obtain access to personal information relating to them which is in the possession of public bodies. However, the act also provides that public bodies may refuse access to information obtained by them in confidence (DES Procedures 1:11)

Definition and Recognition of Child Abuse
Child abuse can be categorised into four different types:
• Neglect
• Emotional abuse
• Physical abuse
• Sexual abuse

Each of these categories is defined in full in ‘Children First’ (Dept. of Children & Youth Affairs Chapter 2).

Guidelines for Recognition of Child Abuse
A list of child abuse indicators is contained in Chapter 2:2 of Children First. All signs and symptoms must be examined in the total context of the child’s situation and family circumstances.

There are commonly three stages in the identification of child abuse:
1. Considering the possibility
2. Looking out for signs of abuse
3. Recording of information

Each of these stages is developed in ‘Children First’ (2:2)

Handling Disclosures from Children
(DES Procedures 3:5) gives comprehensive details of how disclosures should be approached. Staff members are advised to deal with each situation sensitively, reassure the child but not to make promises that cannot be fulfilled.

The adult should not ask leading questions or make suggestions. They should explain that further help may have to be sought. The discussion should then be recorded accurately.

The record should include reference to what was observed with sketches of physical injury where necessary. It should also record when the alleged incident took place. Records should be kept in a secure place. The information should then be conveyed to the school DLP.

If the reporting person and the DLP are satisfied that there are reasonable grounds for the suspicion/allegation, the procedures outlined in ‘Children First’ must be adhered to. Standardised reporting forms should be used (DES Procedures Appendix 4). The content of the report should follow the guidelines in ‘Children First’.

Allegations or Suspicions in relation to School Employees (DES Procedures Chapter 5)
The Chairperson and the DLP are concerned with the protection of the children in their care in the first instance. However, employees must be protected against false and malicious claims. Due process must be observed in relation to allegations against employees. Legal Advice should be sought by the BoM in relation to an allegation in relation to an employee. If the allegation is against the DLP, the BoM Chairperson will assume the responsibility for reporting the matter to the Health Board.

When an allegation of abuse is made against a school employee, the DLP should act in accordance with the procedures outlined in Children First. A written statement of the allegation should be sought from the person/agency making the report. A parent/guardian may make a statement on behalf of a child. The DLP should always inform the Chairperson of the BoM and is responsible for liaising with the HSE. The Chairperson assumes responsibility for dealing with the employee.

School employees, other than the DLP, who receive allegations against another school employee, should immediately report the matter to the DLP. School employees who form suspicions regarding conduct of another school employee should consult with the DLP.

The employee should be informed by the Chairperson (Employer) that:

a. An allegation has been made against him/her
b. The nature of the allegation
c. Whether or not the Health Board or Gardaí has been informed.

The employee should be given a copy of the written allegation and any other relevant documentation. The employee should be requested to respond to the allegation in writing to the BoM within a specified period and told that this may be passed to the Gardaí, Health Board and legal advisers.

The Chairperson must take the necessary steps to protect the child and may consult the BoM in this matter. The BoM may direct that the employee take administrative leave with pay and avoid suspension, thus removing any implication of guilt. The DES should be immediately informed.

School Measures Taken to Protect the Children in Our Care
There are a number of areas where common sense in our school should prevail in order to protect the children in the school and the staff who care for them. In relation to this, certain points should be noted:

1. Killashee M. D. N.S. shall fully implement the revised Stay Safe programme
2. A copy of the school’s child protection policy, which includes the names of the Designated Liaison Person (DLP) and Deputy DLP, will be made available to all school personnel and the Parents’ Association and is readily accessible to parents on request
3. The name of the DLP and other relevant support services are displayed in a prominent position near the main entrance to the school
4. In addition to informing the school authority of those cases where a report involving a child in the school has been submitted to the HSE, the DLP shall also inform the school authority of cases where the DLP sought advice from the HSE and as a result of this advice, no report was made. At each BoM meeting, the Principal’s Report shall include the number of all such cases and this shall be recorded in the minutes of the BOM meeting.

5. Killashee M.D N.S. will undertake an annual review of its Child Protection Policy and its implementation by the school. A checklist, to be used in undertaking the review (included at Appendix 1). The school has put in place an action plan to address any areas for improvement which might be identified in the annual review. The Board of Management shall make arrangements to inform school personnel that the review has been undertaken. Written notification that the review has been undertaken shall be provided to the Parent Association. A record of the review and its outcome shall be made available, if requested, to the patron and the DES.

6. Staff will adhere to the following procedures

• Staff members who take classes swimming should make sure that children at all times are well supervised. The dressing rooms and pool area should be well supervised.

• Staff should make every effort not be alone in a classroom with one child or detain a child on their own after school. In the case where a child needs to be spoken to individually the teacher will ensure that the discussion will take place in a classroom where occupants are visible at all times.

• In the case of special needs pupils where resource hours and assistance are sanctioned on an individual basis, it is school policy that staff in such a situation should work in their designated resource rooms where again occupants are visible at all times.

• Children who may require assistance in toileting will be aided by two Special Needs Assistants who have met the necessary screening requirements when being employed by the school.


Appendix 1: Checklist for Annual Review of the Child Protection Policy

The Board of Management must undertake an annual review of its Child Protection Policy and the following checklist shall be used for this purpose.

The checklist is designed as an aid to conducting this review and is not intended as an exhaustive list. The BoM may wish to include other items in the checklist that are of particular relevance to Killashee MDNS and reserves the right to do so if/when the need occurs.

Review Nov 2017
1. As part of the overall review process, Boards of Management should also assess other school policies, practices and activities vis a vis their adherence to the principles of best practice in child protection and welfare as set out in the school’s Child Protection policy Y
2. Has the Board formally adopted a child protection policy in accordance with the ‘Child Protection Procedures for Primary and Post Primary Schools’? Y
3. As part of the school’s child protection policy, has the Board formally adopted, without modification, the ‘Child Protection Procedures for Primary and Post Primary Schools’? Y
4. Are there both a DLP and a Deputy DLP currently appointed? Y
5. Are the relevant contact details (HSE and An Garda Síochána) to hand? Y
6. Has the DLP attended available child protection training? Y
7. Has the Deputy DLP attended available child protection training? Y
8. Have any members of the Board attended child protection training? Two members
as part of
BOM training
9. Has the school’s child protection policy identified other school policies, practices and activities that are regarded as having particular child protection relevance? Y
10. Has the Board ensured that the Department’s ‘Child Protection Procedures for Primaryand Post Primary Schools’ are available to all school personnel? Y
11. Does the Board have arrangements in place to communicate the school’s child protection policy to new school personnel? Y
12. Is the Board satisfied that all school personnel have been made aware of their responsibilities under the ‘Child Protection Procedures for Primary and Post Primary Schools’? Y
13. Since the Board’s last annual review, was the Board informed of any child protection
reports made to the HSE/An Garda Síochána by the DLP? N
14. Since the Board’s last annual review, was the Board informed of any cases where the DLP sought advice from the HSE and as a result of this advice, no report to the HSE was made? Y
15. Is the Board satisfied that the child protection procedures in relation to the making of reports to the HSE/ An Garda Síochána were appropriately followed? N/A
16. Were child protection matters reported to the Board appropriately recorded in the Board minutes? Y
17. Is the Board satisfied that all records relating to child protection are appropriately filed and stored securely? Y
18. Has the Board ensured that the Parents’ Association has been provided with the school’s child protection policy? Will forward
revised policy

Ratification of Policy

This policy will be reviewed by the Board of Management once in every school year.

This policy was ratified by the Board of Management on [ ]

Signed: _________________________ Signed: __________________________
Chairperson of Board of Management Principal

Date: __________________________ Date: __________________________

Date of next review: January 2018 (This mid –school year review is necessary to take account of the Children’s First National Guidance for th Protection and Welfare of Children (2017) which will become operational on 11th December 2017)

The Board further endorses the Principal, [Ms Maura Scully] as the school DLP and [Mrs Eleanor Brennan] as Deputy DLP.

On behalf of the Board of Management:

_______________________________ (Chairperson) Date: _____________________

Child Protection Practices
The staff and BoM of this school have identified the following as areas of specific concern in relation to Child Protection. Following discussion and consultation, the staff and BoM have agreed that the following practices be adopted:

While physical contact may be used to comfort, reassure or assist a child, the following should be factors in determining its appropriateness:

• It is acceptable to the child
• It is open and not secretive
• The age and developmental stage of the child

School personnel should avoid doing anything of a personal nature for children that they can do for themselves.

School personnel should never engage in or allow:

• The use of inappropriate language or behaviours
• Physical punishment of any kind
• Sexually provocative games or suggestive comments about or to a child
• The use of sexually explicit or pornagraphic material

All media products (CDs, DVDs etc.) should be checked for their appropriateness with regard to age and suitability.

Visitors/Guest Speakers

Visitors/Guest speakers should never be left alone with pupils. The school (Principal/ teachers) has a responsibility to check out the credentials of the visitor/guest speaker and to ensure that the material in use is appropriate.

Children with specific toileting/intimate care needs

• In all situations where a pupil needs assistance with toileting/intimate care, a meeting will be convened, after enrolment and before the child starts school, between parents/guardians, class teacher, special needs assistant, Principal and if appropriate the pupil. The purpose of the meeting will be to ascertain the specific needs of the child and to determine how the school can best meet those needs
• The staff to be involved in this care will be identified and provision will be made for occasions when the particular staff involved are absent. A written copy of what has been agreed will be made and kept in the child’s file
• Two members of staff will be present when dealing with intimate care/toileting needs. Any deviation from the agreed procedure will be recorded and notified to the DLP and the parents/guardians.

Toileting accidents
Clean underwear and suitable clothing will be kept in the school so that if a pupil has an ‘accident’ of this nature, they will in the first instance be offered fresh clothing into which they can change.
If the pupil for whatever reason cannot clean or change themselves and the parents/guardians cannot be contacted, the child will be assisted by members of staff familiar to the child. In all such situations, two members of staff should be present. A record of all such incidents will be kept and Principal and parents will be notified.

While every precaution will be taken under our Health and Safety Statement to ensure the safety of children, we realise that accidents will happen. Accidents will be noted in our Incident book and will be addressed under our Accident Policy as part of Health and Safety.

One-to-one teaching
• It is the policy in this school that one-to-one teaching can sometimes be in the best interest of the child. Every effort will be made to ensure that this teaching takes place in a classroom, or in a public place where both student and teacher are visible
• Work being carried out by Special Needs Assistants will be carried out under the direction of the class teacher in an open environment.

Changing for games/PE/Swimming
Pupils will be expected to dress and undress themselves for Swimming.Where assistance is needed, this will be done in the communal area and with the consent of parents. Under no circumstances will members of staff/volunteers be expected to or allowed to dress/undress a child unsupervised in a cubicle/private area. In such situations where privacy is required, the parents/guardians of the child will be asked to assist the child. Killashee Multi D N.S. will endeavour with Killashee Swimming pool to have a person with garda vetting available in the male changing area for classes with female teachers /SNA’s. and a female staff member who has been garda vetted will supervise female changing area.

While every effort will be made to adhere to best practice as agreed and outlined above, in the event of an emergency where this is not possible or practicable, a full record of the incident will be made and reported to the Principal and parents.

Our school attendance will be monitored as per our attendance policy. With regards to child protection, we will pay particular attention to trends in non-attendance. We will also monitor non-attendance in correlation with signs of neglect/physical/emotional abuse.

Children are encouraged at all times to play co-operatively and inappropriate behaviour will be addressed under our Code of Behaviour. If an incident occurs which we consider to be of a sexualised nature, we will notify the DLP who will record it and respond to it appropriately.

Bullying behaviour will be addressed under our Anti-Bullying policy. If the behaviour involved is of a sexualised nature or regarded as being particularly abusive, then the matter will be referred to the DLP.

Children travelling in staff cars
Members of the school staff will not carry one child alone in their cars at any time.

Every effort will be made to enhance pupil-teacher communication. If pupils have concerns they will be listened to sympathetically. The SPHE/Oral Language/RE programmes allow for open pupil-teacher communication, which is hoped will aid the pupil-teacher relationship. If teachers have to communicate with pupils on a one-to-one basis, they are requested to do so in a classroom/resource room where both themselves and the child are visible. Further details on communications are found in the school’s Communication Policy.

Induction of Staff
The DLP will be responsible for informing all new teachers and ancillary staff of the Child Protection Procedures (DES, 2011) and Children First Guidelines (2011), but particularly the recently published Children First – National Guidance for the Protection and Welfare of Children (2011). All new teachers are expected to teach the appropriate SPHE objectives for their class.

Induction of Pupils
All new parents will be given a copy of the school’s enrolment policy, which outlines the procedures parents and children should use when contacting the school if there are absences or concerns of an educational/personal/family matter. Parents are encouraged to make an appointment with the class teacher/principal if they wish to discuss their child’s progress. All parents will be given a copy of the school’s Code of Behaviour and Anti-Bullying policies.

Internet Safety
It is the intention of the Principal and Staff at Killashee MDNS to ensure that child protection concerns will be addressed in the school’s Acceptable Use Policy as part of its Information and Communication Technology policy. The Stay Safe lessons in each classroom may be supplemented with appropriate resources. There will also be meetings during which parents will be invited to attend a session with an invited speaker to stay abreast of the ever-changing situation regarding internet access.

Record Keeping
Teachers will keep records on each child’s reports. School attendance will be recorded daily. Sensitive information regarding children will be shared on a need-to-know basis. All educational files of pupils who no longer attend this school are kept in the filing cabinet in the lower office. Further details on record keeping will be found in the school’s Record Keeping Policy.

The school’s supervision policy will be followed by all staff to ensure that there is comprehensive supervision of children at all breaks. A rota will be displayed to cover 11 o’clock and lunchtime breaks. See Supervision Policy for agreed rules around break-times and procedures around teacher absences.

Teachers will ensure that children are visible in the school playground. Children are not to leave the school playground without permission.

Appendix C

Dear Parents/Guardians,

In recent years, as a society, we have become very aware of the problem of child abuse through neglect, emotional, physical or sexual abuse.

Each one of us has a duty to protect children and Children First, the National Guidelines, for the Protection and Welfare of Children noted that teachers, who are the main care givers to children outside the family, are particularly well placed to observe and monitor children for signs of abuse.

In response to this, the Department of Education and Skills published procedures for all schools in relation to child protection and welfare. These guidelines promote the safety and welfare of all children and are to be welcomed.

The Board of Management of Killashee MDNS has adopted these guidelines as school policy. Consequently, if school staff suspect or are alerted to possible child abuse, they are obliged to refer this matter to the Health Service Executive (HSE). The HSE will then assess the situation and provide support for the child concerned.

Children First, the National Guidelines for the Protection of Children may be assessed on the website of the Department of Children and Youth Affairs.( and the Department of Education and Skills Child Protection Procedures can be read on the Department’s website ( Parents/Guardians are also welcome to look through the guidelines here at the school.

Yours sincerely,


Child Protection Contacts

Designated Liaison Person

Ms. Maura Scully

Deputy DLP

Mrs. Brennan

Garda Station
Telephone: 045 884300

Local Contact For
‘The Children and Family Social Services of the HSE’
Kildare /West Wicklow
Child Protection Team
St. Mary’s

TELEPHONE:045 882400

Child Protection Guidelines Checklist for School Employees

Designated Liaison Person: Maura Scully

Deputy Designated Liaison Person: Eleanor Brennan

If a child discloses information to you:-
• Listen
• Do not ask leading questions
• Offer reassurance but do not promise not to tell
• Explain that other adults may need to be told – DLP
• Do not stop the child speaking
• Do not over react or comment
• Inform DLP – If you have a reasonable suspicion or reasonable grounds for concern that a child is at risk or has suffered abuse, the DLP should contact the Health Board for advice
• At the earliest opportunity, record accurately what the child has said – Using the child’s own words. Record date/time and context of the disclosure. Use child’s registration number – Not child’s name
• Facts only
• Sketch signs of physical injury if appropriate
• Retain records for a period of 21 years in keeping with the school’s Record Keeping Policy

The following should also be reported to the DLP:
• An account from a person who saw a child being abused
• Injury consistent with abuse
• Dysfunctional behaviour
• Implausible explanations for injury or behaviour
• Consistent evidence over a period of time that a child is being emotionally or physically neglected

Health Board Response:
• School is asked to monitor the situation
• Formal report is requested , sent by DLP and on receipt case is allocated to Social Worker
• Preliminary enquiry – Screening process
• Initial assessment

Possible outcomes:
• Case closed
• Family support
• Child Protection Plan (usually following a case conference)